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Outgoing Voicemail Messages that Get Results
1. Brevity is the Soul of a Good Message. When you leave your outgoing message, do you often find that recording time expires before you're finished, so you have to re-try? That is God's way of telling you that you talk too much. Get to your point quickly about who you are and how you would like the caller to best get a hold of you. An excellent idea is to provide an early means for the person to bypass the entire greeting and go right to the "speak after the beep" phase. That helps the caller abbreviate her time even if you are long winded in your message.Voice Mail Greetings: DAILY
Hello, you have reached the office of (DEPARTMENT) I am interviewing today, Monday, May 2nd, and will not be able to get back to you until after (TIME). If you require assistance in the meantime please call (TELEPHONE NUMBER). Thank you. (16 seconds)
Voice Mail Greetings: DIVERSION ON BUSY TO SECRETARIES MAILBOXES
Hello, this is (NAME) of (DEPARTMENT). I’m on another call at the moment but please don’t hang up until you leave your name and your telephone number and I will call you back in (AMOUNT OF TIME (make sure you can meet the time)) or so. Thank you. (12 seconds)
Hello, your have reached NAME AND DEPARTMENT). I’m presently on a call with someone else and I am unable to speak to you personally. However, if you will leave your name and telephone number I will call you back in (TIME) or so. Thank you. (13 seconds)
Voice Mail Greetings: EXTENDED ABSENCE
Hello, you have reached the office of (NAME) I am not in today but will be back in the office on (DAY OF THE WEEK) the (DATE). Will you please call back then? If you need assistance before then please call (TELEPHONE NUMBER). Thank you. (15 seconds)
Hello, this is (NAME). I’m sorry I am unable to answer your telephone call. I am on leave from (DATE) until (DATE) and will not be checking my voice mailbox. If you require assistance in my absence please contact (TELEPHONE NUMBER). Thank you. (19 seconds)
Hi - (name) - (school name). I’m sorry I’m not available as I’m overseas until (DAY AND DATE). If you have any business which requires my immediate attention please call (TELEPHONE NUMBER). If you have a fax machine available please send me a fax (FAX NUMBER) and I will attend to it as soon as I return. Thanks for your consideration. Cheers now. (26 seconds)
Voice Mail Greetings: EXTENDED ABSENCE - CHRISTMAS CLOSEDOWN (OR OTHER EXTENDED) PERIODS
Thank you for calling. You have reached (DEPARTMENT). The University is officially closed over the Christmas-New Year period. I will be back in my office at 8:00 AM, Monday, January _ 19_. Will you please call back then? Thank you and have a happy holiday season. (18 seconds)
Voice Mail Greetings: FUNNY
We were here
But Now were gone
We left our name to carry on
At the
beep just state your name
Don’t hang up just play the game
Cuase if you
hang up and I find out its you
I'll call you back and hang up to
Voice Mail Greetings: ONGOING
Hello, you have reached the office of (DEPARTMENT NAME). I am not in my office to take your call. At the tone leave your name, telephone number and details of what I can do for you I will call you back in the next (TIME) or so. Thank you. (17 seconds)
Hi, this is (NAME) I’m sorry I cannot answer your call right now. Please leave a detailed, confidential message at the tone. I’ll call you as soon as I return. Thank you. (15 seconds)
Hello, you have reached the (DEPARTMENT) at Southern Illinois University. I’m sorry I cannot answer your call at the present time please leave a message at the tone. I will pass your message onto the appropriate person or call you back. Thank you for calling. Bye. (17 seconds)
Hello, this is (NAME) of (DEPARTMENT) at Southern Illinois University. I’m sorry I can’t speak with you at the moment but if you’d like to leave your name, telephone number and details of how I can help you I’ll get back to you as soon as possible. Thank you for calling. (14 seconds).
Voice Mail Greetings: OTHER PHRASES YOU MAY WISH TO CONSIDER
- Did you know that we . . .
- You can also contact us on . . .
- If you prefer to fax your inquiry to us, you can do so on . . .
- Thank you for calling. One of our reps will be with you shortly.
- Thank you for waiting, we appreciate your patience. One of our reps will (be with) (attend to) you shortly
Voice Mail Greetings: OTHER PHRASES YOU MAY WISH TO CONSIDER
- I am in the office, but I’m either on my phone or away from my desk;
- I am in the office but will be in meetings all day;
- I am out of the office on business; or
- I am out of the office on vacation.
Voice Mail Greetings: OTHER PHRASES YOU MAY WISH TO CONSIDER
Hello. This is (NAME) of the (DEPARTMENT) of Southern Illinois University. For the week of (DATE) I will be at (WHERE) and not available to answer your call until (DATE or DAY). If you require assistance before then please contact NAME OF CONTACT) at (TELEPHONE NUMBER). If you need to reach someone immediately please dial “03”. Thank you. (19 seconds)
